Microsoft Copilot
Fix your SharePoint and OneDrive governance gaps before AI finds them
Streamline SharePoint and OneDrive governance with automation built for Microsoft 365. Rencore Governance continuously discovers and monitors sites, users, and files to give you full control over access, lifecycle, and storage. It keeps your environment clean and secure and makes you ready for AI so that Copilot and other agents only use content you actually trust.
Where SharePoint and OneDrive go out of control
Four gaps keep coming back in SharePoint and OneDrive, and each one matters more once Copilot and other AI agents can read what is there.
Access and compliance risks
Oversharing, misconfigured permissions, and missing sensitivity labels expose sensitive data. This raises the risk of violations under GDPR, NIS2, DORA, and the EU AI Act, and gives AI tools like Copilot access to content that was never intended for them.
Cloud sprawl and lifecycle issues
Inactive sites, orphaned files, and duplicate content drive up storage costs and reduce findability. Without automated lifecycle control, SharePoint and OneDrive content grows out of control and becomes harder to manage.
Misinformation from outdated content
Copilot and other AI agents retrieve what they can access, regardless of accuracy. If old or inaccurate files are still available, they quickly lead to misinformation, poor decisions, and a lack of trust in AI results.
Limited auditability and oversight
Monitoring access and tracking changes across SharePoint and OneDrive is difficult with native tools. This limits visibility, slows down audits, increases manual effort, and weakens your overall governance posture.
Take control with Rencore's SharePoint and OneDrive governance tools
Declutter your SharePoint and OneDrive
SharePoint sites and OneDrive accounts tend to accumulate outdated, orphaned, or duplicate content. Rencore automatically flags and remediates these issues.
- Reduce storage costs
- Improve search relevance
- Maintain data accuracy
Control file access and sharing
Fix incorrect permission settings and eliminate overexposure risks. Rencore enables secure collaboration and strengthens OneDrive and SharePoint security.
- Identifying blanket access and sharing misconfigurations
- Validating sensitivity labels and external sharing compliance
- Remediating violations before they become security incidents
Understand file usage on a user and services level
Knowing how and where your files are used is critical for effective governance. Rencore analyzes usage data across SharePoint and connected apps.
- Identify active vs. inactive content
- Show which users and tools are accessing which files
- Guide decisions around cleanup and policy enforcement
Gain visibility into where company information lives
Files created in apps like OneNote, Whiteboard, and Stream often go unmanaged within SharePoint. Rencore provides a unified view across services.
- Surface hidden or overlooked content
- Map file locations across Microsoft 365
- Ensure no critical data is left ungoverned
Digital Workplace
Microsoft 365
One inventory of users, groups, apps and every governed object across Microsoft 365, with policies for ownership, lifecycle, cost and compliance.
View the Microsoft 365 connectorTeams
Automate Teams lifecycle, control guest access and enforce governance policies from one central inventory.
View the Teams connector
OneDrive
Inventory every OneDrive with its owner, quota and sharing, and find external sharing, leavers' drives and full drives by policy.
View the OneDrive connectorExchange
Inventory Exchange user and shared mailboxes, relate them to Entra ID users, and flag inactive, over-quota and exposed ones with policies.
View the Exchange connector
Planner
Inventory Planner plans and tasks with their owners, members and groups, related to Entra ID users, and provision Planner boards from templates.
View the Planner connectorViva Engage
Inventory Viva Engage communities with owners, members and activity, joined to their Microsoft 365 group and SharePoint site.
View the Viva Engage connector
Entra ID
Discover app registrations, catch expiring secrets and certificates, and see which unowned apps hold SharePoint or Graph permissions.
View the Entra ID connectorSharePoint and OneDrive governance questions, answered
What is SharePoint governance and why does it matter?
SharePoint governance is the set of policies, roles, and tools that keep your SharePoint environment secure, compliant, and well-structured. A clear governance strategy helps reduce risk, control access, and improve collaboration outcomes.
What are the risks of poor SharePoint governance?
Without governance, SharePoint environments quickly become disorganized and hard to manage. Risks include data breaches from oversharing, compliance violations, misinformation from outdated content, and uncontrolled cloud and site sprawl. These issues drive up costs, reduce operational efficiency, and make your environment unfit for tools like Copilot and other AI solutions.
Why do most SharePoint governance plans fail?
Most plans fail because of poor execution, a lack of ownership, or unclear policies. Even a well-defined strategy can fall apart without the right tools to enforce it.
What are SharePoint governance best practices?
The best practices are clear ownership, defined lifecycle policies, automated compliance checks, and visibility across your environment. Get the full whitepaper on SharePoint governance best practices.
How does Rencore help with SharePoint governance?
Rencore provides the automation, visibility, and enforcement to make Office 365 governance work at scale. It continuously monitors your SharePoint and OneDrive environment and applies policies for access, lifecycle, and security.
How is SharePoint coverage licensed?
SharePoint is part of the Digital Workplace module, together with Teams, OneDrive, Exchange, Viva Engage, Planner and Entra ID. The pricing page has the full plan comparison.