Administering and Governing the Power Platform

4 min read
4 min read

In most of my blog posts, I encourage the usage of the Power Platform.

The promise of the Power Platform is that ultimately anybody can be a Business Applications maker. Empowering everyone to achieve more with less using the Power Platform is a big part of the solution when it comes to the shortage in developers.

But with this great empowerment, a lot of (IT) administrators first reaction is to try to minimize usage as much as possible. Bad memories about abandoned local Access Databases, extended Excel files with macro nightmares, unchecked sprawl of SharePoint Sites and untamed expansions of Microsoft Teams teams… and this is merely the Microsoft part of your application landscape.

However what makes the Power Platform even more powerful is that everything is governed and authenticated through Azure Active Directory (Azure AD). Because everyone needs to sign in with their Azure AD account in order to use the service, an administrator has deep insights into almost everything the makers and users do.

The Power Platform is governable, automatable, auditable, and manageable by default

Microsoft already shares admin and governance best practices that are a great start when embracing the potential of the Power Platform without feeling like a helpless spectator from the side lines.

The basic approach of these three stages has proven to be quite useful as well as understandable for most administrators.

Power Platform Admin Center

This journey often starts with the Power Platform Admin Center. This specialized administrator portal is the first place when you want to start with administering the Power Platform. The first insights about your Power Platform will be visible here. Next to insights a lot of functionalities and settings are configurable from the Power Platform Admin Center with more getting added every few months. Several layers of the Power Platform have settings are important to govern:

Tenant Settings (for example limiting the creation of (Trial) Environments)

  • Environment Settings (for example access, Data Loss Prevention and auditing configuration for specific Environments)

  • Settings within the resources of these Environments (for example access and management of Power Apps and Power Automate Flows)

Besides the clickable user interface of the Power Platform Admin Center, there are out-of-the-box Power Platform Management connectors and even PowerShell support. The PowerShell cmdlets contain most (if not all) functionalities of the Power Platform Admin Center and whenever a new functionality is to be added, this is where it will first appear… also if new additions are not documented (yet).

After these first steps in the Power Platform Admin Center and some exploration of the PowerShell cmdlets, the Center of Excellence Starter Kit often is a next step. With this Microsoft Community driven kit: administrators gain more insights, extend the clickable configuration options and have a lot of options to start a true Center of Excellence.

The concept of a Center of Excellence means investing in and nurturing organic growth while maintaining governance and control. A CoE is designed to drive innovation and improvement, and as a central function it can break down geographic and organizational silos. More on this topic in a next blog post

There will always be situations where the out-of-the-box options are not enough or not very user friendly… After all: administrators are users too!

The Microsoft 365 Governance Automation solution of Rencore has included important parts of Power Apps and Power Automate to give insights and simplify compliance efforts throughout the whole Microsoft 365 environment.

A note from Rencore

For more information on administering the Power Platform, we recommend the following Rencore whitepaper: “Microsoft Power Platform governance best practices”. The whitepaper helps you build a governance strategy that enables Power Platform adoption and self-service in a controlled way.

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