Take control of everything your teams create and share across Microsoft 365

The Digital Workplace module covers Microsoft 365, Teams, SharePoint, OneDrive, Exchange, Planner, Viva Engage and Entra ID today. Everything lands in one inventory, so you can answer who created a workspace, who can reach it, what data it holds and who owns it without opening a separate admin center for each service. Coverage beyond Microsoft is on the roadmap, not generally available.

It complements and extends them. The native portals report each service on its own and stop at the service boundary. Rencore Governance puts one inventory across connectors in front of you, ranks what it finds by risk and cost, then acts on it through policies, owner approvals and automated remediation. Purview keeps classifying and labelling your data, Entra keeps identity, and Rencore makes what they produce visible and enforceable across the whole collaboration estate. Our Rencore and the Microsoft 365 admin centers comparison sets out where the built-in portals stop.

Start with the sharing picture. Rencore Governance inventories permissions and sharing across SharePoint, OneDrive and Teams, and flags the patterns that put content in front of the wrong people: site collections carrying no sensitivity label, content shared with external users, and access that has grown well beyond its original purpose. Each finding is ranked by severity and routed to the workspace owner to confirm, or handled by an automated cleanup workflow, so the content is corrected before Copilot indexes it.

They surface as lifecycle findings instead of quietly accumulating. Rencore Governance reports teams and site collections nobody has opened for the period you define, guest accounts with pending or expired invitations, and workspaces left without an active owner. The owner is asked to confirm before anything is archived or removed, and the decision is recorded, so a clean-up round stands up to an audit afterwards.

Yes. Microsoft 365 Copilot is charged on top of your existing Microsoft 365 licences, so an unused seat is pure cost. Rencore Governance reports which licences are assigned, which are unassigned, and which sit with accounts that are disabled or have not signed in, so you can redistribute seats before buying more. The same reporting covers SharePoint and OneDrive storage, which is where cost tends to leak next. There is more detail on managing Microsoft 365 costs.

Rencore is a German company and Rencore Governance runs on Microsoft Azure. Data handling, processing and storage meet GDPR requirements, and Rencore is certified to ISO 27001:2022 and ISO 27017 and holds a SOC 2 Type 2 report. The audit reports behind those certifications are available to your security team on request.

Because the policy and the control live in different places and nobody owns the link. A business policy such as "every workspace has two owners" or "confidential content is never shared externally" is written by security, legal or compliance, while the settings that could enforce it sit in separate admin centers for Teams, SharePoint, Exchange, Entra and Power Platform, run by different admins. Without an inventory that records owner, purpose and sharing for each workspace, nobody can say whether a policy holds, so the answer is a periodic audit instead of a continuous check. Alignment means writing each policy as a rule that can be tested against the inventory, naming an owner who fixes violations, and tracking the number of violations over time as the measure of whether the policy is followed.

Four risks grow quietly. First, oversharing: permissions and sharing links accumulate, and Copilot answers with everything a user can technically reach, including content never meant for that audience. Second, orphaned workspaces and guests: Teams, sites and guest accounts with no owner, which nobody reviews. Third, cost: unused licenses and storage nobody can attribute. Fourth, missing evidence: if you cannot tell an auditor who owns what and who can reach it, you collect the proof by hand. All four share one cause, which is that each service has its own settings and its own admins and nobody looks at the whole estate. Central governance means one inventory with owners, rules that check against it, and a way to fix violations.

Because it is treated as a one-off configuration project instead of an operating model. A rulebook is written and settings are applied, and after that new Teams, sites, apps and agents appear every day that nobody maps to the rulebook. Three patterns follow: responsibility sits with a small IT group that does not know the content, the rules differ per service and per tenant, and there is no measure of whether the rules hold. Governance works when every object has an owner, rules are checked continuously against an inventory, and owners can fix violations themselves instead of IT cleaning up afterwards.