Introducing Copilot & Agent Governance: Rencore’s AI governance module for Microsoft 365

Enterprise AI is here, reshaping workflows, decisions, and digital collaboration. According to Gartner, a staggering 94% of organizations believe AI offers transformative benefits. Yet, a crucial paradox exists: 71% of those same organizations are holding back from full-scale adoption due to significant security and governance concerns.

This is the exact challenge IT leaders face today. Your users and leadership are demanding the power of AI tools like Microsoft Copilot, but you are acutely aware of the risks. Uncontrolled AI usage creates a minefield of security vulnerabilities, compliance gaps, and unpredictable costs.

That’s where enterprise AI governance becomes critical. It allows organizations to unlock the value of AI while protecting their data, budgets, and compliance posture.

This is why we built Rencore Copilot & Agent Governance—our dedicated tool for AI governance in Microsoft 365.

What is Rencore AI Governance?

With Rencore Copilot & Agent Governance, we provide a comprehensive toolset that delivers the visibility, control, and enforcement you need to manage the entire lifecycle of AI usage across your Microsoft 365 tenant.

This innovation is part of a major expansion of the Rencore Governance platform. With the launch of the Copilot & Agent Governance module, we are extending our leadership in Microsoft 365 governance to help organizations regain control over enterprise AI.

As tools like Copilot, Power Automate agents, and SharePoint Premium become embedded in daily workflows, our platform closes the critical governance gap left by native Microsoft tools. We empower IT and compliance leaders to inventory, monitor, and enforce safe, compliant AI usage.

This is not another static policy library or a checklist you consult once a quarter. Rencore AI Governance is a real-time engine that works continuously to:

• Discover every AI agent and application being used.
• Enforce your unique security and compliance policies.
• Automate lifecycle management from creation to retirement.
• Provide the data you need for audits and cost control.
• Mitigate risks of sensitive data over-sharing.
• Maintain information integrity by tracking sources and validating AI-generated insights.

With the rapid rollout of Copilot and increasing pressure from regulations like the EU AI Act, the time for reactive AI governance is over. You need proactive control, and you need it now.

Why we built Rencore Copilot & Agent Governance

AI is now woven into the fabric of Microsoft 365. It's in Copilot, it's in the AI-powered agents you can build with Power Automate, and it’s in the intelligent models of SharePoint Premium. This deep integration offers incredible potential for productivity and innovation.

But here’s the problem: most organizations are just beginning to discover - Microsoft gave you Copilot, not control.

The default state of AI in Microsoft 365 leaves you with urgent and significant governance gaps in four key areas:

• Visibility: You can't see who is building what, where AI agents are being deployed, or what data they can access.
• Policy enforcement: You have no centralized way to enforce rules about who can create AI, how it can be used, or when it should be retired.
• Cost management: Pay-as-you-go AI services can lead to shocking, unpredictable expenses from a single misconfigured agent.
• Compliance: You lack the audit trails and documentation to prove to regulators that your AI usage is secure and compliant.

We created Copilot & Agent Governance to fill these gaps and provide a comprehensive solution for enterprise AI governance in the Microsoft cloud. We believe you shouldn't have to choose between innovation and control. Our platform was purpose-built to give you both, allowing you to confidently embrace the future of work.

Core capabilities of Rencore's AI governance solution for Microsoft 365

Rencore's Copilot & Agent Governance module delivers a powerful suite of tools designed to put you back in command of your Microsoft 365 environment.

1. Copilot and agent inventory

Our AI governance platform acts as your central command center, automatically discovering every AI agent across your tenant. This includes custom copilots from Copilot Studio, AI-driven flows in Power Automate, and intelligent models in SharePoint Premium. We help you visualize and monitor precisely where and how AI is being used laying the foundation for effective Microsoft Copilot governance and risk mitigation.

2. Policy enforcement and lifecycle control

Move from being reactive to proactive. With Rencore, you can set granular policies to govern AI agent creation, access rights, and modifications. Define and automate the entire lifecycle of your AI assets, ensuring that they are reviewed, updated, or retired according to your business rules. Our platform's advanced automation capabilities allow you to turn policy into automated action.

3. Risk and cost insights

Uncover the hidden risks in your tenant. We help you identify "shadow AI"—agents built by users without IT oversight—and orphaned flows that no longer have a valid owner but may still have access to sensitive data. Furthermore, you can monitor usage trends and cost exposures from pay-as-you-go services, preventing budget blowouts before they happen. This is essential to monitor and protect sensitive data from shadow AI threats.

In addition to these risks, we help you address the growing challenges of Copilot licensing and adoption. Unused licenses, stalled rollouts, and low user engagement can silently inflate costs without delivering value. Rencore gives you visibility into Copilot usage and adoption metrics, so you can optimize licensing, drive adoption, and ensure you’re realizing ROI from your AI investments.

4. Compliance and audit readiness

Stop dreading audit requests. Rencore Copilot & Agent Governance provides the concrete data and evidence you need to prepare for regulations like GDPR, the EU AI Act, and NIS2. Generate detailed reports on AI usage, user prompts, and behavioral changes to support internal audits and demonstrate AI compliance with confidence while aligning with emerging responsible AI standards. With the right tools, you can ensure you are staying compliant with regulations in the AI-driven workplace.

The Microsoft 365 AI problem we’re solving

Without dedicated governance, the introduction of powerful AI tools creates specific, high-stakes governance challenges that can compromise your entire organization.

• Agent sprawl: In the new AI-powered workplace, any user can become a developer. They can create AI flows, custom copilots, and plugins to solve their problems. The issue? Most of these creations are invisible to IT, leading to a sprawling, ungoverned, and insecure landscape.
• Data exposure risks: Copilot's effectiveness is based on its access to your organization's data. It inherits the existing SharePoint and Microsoft 365 permissions. If your permissions are overly permissive—and for most organizations, they are—Copilot will inadvertently expose sensitive data to the wrong people.
• Compliance gaps: Regulations like the EU AI Act, GDPR, and DORA aren't just suggestions. They require strict documentation, auditability, and access controls for AI systems. Native Microsoft 365 tools do not provide the level of detail needed to meet these requirements out of the box.
• Unpredictable costs: A single, poorly configured pay-as-you-go Copilot Studio agent can be triggered in a loop, potentially creating a $15,000 incident in a matter of hours. Without oversight, your AI budget is a ticking time bomb.

Who Rencore AI Governance is for—and why it works

Rencore Copilot & Agent Governance is designed to provide specific value to the key stakeholders responsible for digital transformation and security.

For IT admins

Regain visibility and enforce consistent AI policies without blocking innovation. Stop being the "Department of No" and become a strategic enabler, providing safe sandboxes for users to build and experiment within secure guardrails.

For compliance and risk teams

Get audit-ready with real-time governance. Move away from manual, after-the-fact audits and gain a continuous, automated view of your AI risk posture, complete with the data trails needed to prove compliance.

For CIOs and CDOs

Scale Copilot and other AI tools with confidence, not chaos. By implementing a robust governance framework, you can unlock the immense business value of AI while protecting the organization from data breaches, compliance penalties, and budget overruns. It's the key to establishing Copilot governance for responsible AI adoption.

Why Rencore is different

Not all AI governance tools are created equal. Our deep expertise in the Microsoft ecosystem makes our approach uniquely effective.

• Built for Microsoft 365: We aren't a generic AI tool retrofitted for Microsoft. Rencore was built from the ground up with a singular focus on governing the Microsoft 365 and Power Platform stack.
• Leverages existing context: Our platform integrates deeply with your tenant, leveraging existing context like user permissions, activity logs, and content sensitivity labels to provide smarter, more accurate governance.
• Fast onboarding, no-code deployment: You can be up and running in days, not months. Our no-code solution means you can start discovering risks and enforcing policies immediately without a complex implementation project.
• Trusted by enterprises: We are the trusted governance partner for some of the world's most security-conscious enterprises across highly regulated industries. They rely on us to keep their Microsoft 365 environment secure and compliant.

Are you ready to stop worrying about the risks of AI and start capitalizing on its benefits? Discover how Rencore Copilot & Agent Governance can fortify your organization's AI governance. Book a personalized demo today to see it in action.

Frequently Asked Questions (FAQ)

What is AI governance?

AI governance is the practice of managing the use, development, and oversight of artificial intelligence systems to ensure they are secure, compliant, and aligned with organizational values. It involves setting and enforcing policies around how AI tools are created, accessed, monitored, and retired.

Is Copilot & Agent Governance available now?

Yes, the module is available as part of a preview. You can start exploring its capabilities immediately by connecting your Microsoft 365 tenant. During the preview phase, we are actively collaborating with customers to gather feedback, fine-tune features, and ensure the highest level of value as we move toward general availability.

Does Rencore Copilot & Agent Governance replace Microsoft Purview?

No, it complements and extends it. While Microsoft Purview is excellent for governing data and information, Rencore's AI governance tools focus specifically on governing the AI agents, custom copilots, and intelligent flows built on top of that data. We provide the application-level control that Purview doesn't cover.

How long does it take to set up?

Rencore AI Governance is a SaaS solution with a fast, no-code deployment. Most of our customers are able to connect to their tenant and start seeing valuable insights and inventory data within hours of getting started.

We haven't rolled out Copilot to all users yet. Do we still need this?

Absolutely. First, our platform helps you prepare for a successful Copilot rollout by assessing and improving your underlying information governance. Second, your organization is already using AI through Power Automate and potentially SharePoint Premium. Rencore Copilot & Agent Governance gives you immediate control over these existing AI assets.

What specific types of AI does Rencore AI Governance inventory?

Our platform provides a comprehensive inventory of AI built on the Microsoft stack, including custom copilots and plugins built with Microsoft Copilot Studio, AI-powered flows in Power Automate, AI models in SharePoint Premium, and more. We continuously expand our coverage as Microsoft introduces new AI capabilities.