Digital Workplace Take control of everything your teams create, share, and collaborate on across Microsoft 365. Learn more → 
Apps, Automation & BI Govern the citizen-built apps, automations, and BI your teams ship, before they become the next sprawl. Learn more → 
AI & Agents See and control every Copilot, agent, and AI deployment, and the data it can reach. Learn more → Capabilities
More Information
Scalable Innovation
Managed Risk & Security
Rencore’s best-in-class governance software helped provide a future-proof solution that slashed costs, gave time back to IT, and reduced cloud collaboration risk across the business.
.svg)
Royal BAM Group is a European construction firm of roughly 21,000 employees, delivering thousands of projects a year across construction, property and civil engineering, and active in public-private partnerships.
BAM moved to Microsoft 365 on a cloud-first strategy built around employee autonomy. The open question was how to keep that openness under control as collaboration grew.
Every figure below is taken from the Royal BAM customer success story, available as a PDF at the end of this page.
15%
Fewer Microsoft 365 licences, after disabled users holding licences were flagged and cleaned up
33%
Reduction and slow-down in SharePoint Online storage capacity
20 min
To build the ten compliance policies behind a tenant carve-out roadmap
Royal BAM started its cloud journey about six years ago. The cloud-first strategy was to give employees as much autonomy as possible with the Microsoft 365 services available to them.
As collaboration grew, so did the question every enterprise reaches eventually: how do you keep an open environment open, and still stay in control of it.
BAM wanted a self-service approach to Microsoft 365 that let business users find the tools to do their jobs, with controls that held cost, security, compliance and service delivery in place. Keeping that balance got harder as the estate grew.
Looking at the market, Rencore Governance was the tool that gave a complete and consistent overview of all the data in the tenant, from a vendor whose product direction followed its customers.
BAM collected use cases from multiple stakeholders and built a business case around cost, security, compliance and proactive service delivery. The first priority was savings it could point at.
Procurement saw them straight away. Rencore Governance flagged disabled users who still held licences. Redistributing, revoking and cleaning those up cut BAM's overall licence count by 15%, which covered the first annual cost of Rencore Governance on its own.
The second priority was time. Identifying OneDrive storage limits and automating the response stopped folder synchronisation problems before they turned into helpdesk tickets.
I currently estimate that we save around EUR 80k per year by freeing up our IT admin team to do the work that counts.
Rising SharePoint Online storage cost was the next problem. BAM tuned the prebuilt policies to find its largest sites unused over the previous seven months, ran them, and automated the preparation of those sites for archiving. Storage purchasing slowed from 20TB a quarter to 20TB every four to five months, a 33% reduction and slow-down in capacity.
BAM also sells parts of the business once construction completes in a country. Working out which data moves, how many guests are in the tenant, who has access and who owns the content is normally a project in itself. BAM built ten compliance policies for that migration pattern in about 20 minutes, then exported and re-imported them per organisation. The buying party gets tenant-to-tenant migration data on demand, and the merchant acquisitions team can budget the carve-out properly.
BAM kept the open, self-service Microsoft 365 estate it wanted and gained the control to run it. All service data sits in one place, decisions are made against defined policies at scale, and the return kept compounding as new use cases surfaced across the organisation.
