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Rencore guides are short, narrated walkthroughs of Rencore Governance. Each one follows a single problem in Microsoft 365, Power Platform or Copilot, such as a guest nobody reviews, a team without an owner or an agent anyone can reach, from finding it to fixing it and keeping the evidence. Every guide plays right here in your browser, with no sign-in.

Start with the 9 minute tour

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Two tours of the whole product: what administrators set up in Rencore Governance, and what owners and employees do in the Rencore Teams App.

  • Rencore Governance 101: the admin view

    Length: 9 min

    Admins juggle separate admin centers, reports and scripts to see what exists across Microsoft 365, Power Platform and Copilot and keep it in line.

    • Teams
    • SharePoint
    • Exchange
    • Entra ID
    • Power Apps
    • Power Automate
    • Copilot
    • Copilot Studio
    • Reporting and visibility
    • Policies and automation
    • Reviews and recertification
    • Provisioning

  • Rencore Teams App 101

    Length: 8 min

    Owners and employees wait on IT tickets to request workspaces and confirm access, and IT still cannot see what they decided.

    • Teams
    • Provisioning
    • Reviews and recertification

All guides

43 guides

  • Recertify guest and external access

    Length: 7 min

    Guests and external users keep their access long after the work ends, and nobody confirms whether each one still needs it.

    • Teams
    • SharePoint
    • Entra ID
    • Reviews and recertification
    • Access and sharing

  • Escalate unanswered reviews

    Length: 10 min

    Access reviews stall when owners ignore them, and every unanswered review leaves the access in place.

    • Teams
    • Reviews and recertification
    • Policies and automation

  • Review site access and sharing links

    Length: 8 min

    Site owners rarely check who can reach their SharePoint site or which of its sharing links are still open.

    • SharePoint
    • Teams
    • Reviews and recertification
    • Access and sharing

  • Archive inactive workspaces

    Length: 10 min

    Unused teams and sites pile up because nobody decides whether to keep or archive them.

    • Teams
    • SharePoint
    • Sprawl and lifecycle
    • Reviews and recertification
    • Policies and automation

  • Archive and unarchive SharePoint sites

    Length: 7 min

    Inactive SharePoint sites clutter search and storage, but archiving feels risky when you cannot bring a site back.

    • SharePoint
    • Sprawl and lifecycle
    • Policies and automation

  • Fix ownerless workspaces with manager escalation

    Length: 11 min

    Teams lose their owners when people leave or change roles, and nobody is left to decide what happens to them.

    • Teams
    • Entra ID
    • Sprawl and lifecycle
    • Policies and automation

  • Clean up old file versions

    Length: 7 min

    Old file versions quietly fill your SharePoint storage, and you pay for space that holds files nobody opens.

    • SharePoint
    • Licences and costs
    • Policies and automation

  • Clean up redundant, obsolete and trivial content

    Length: 7 min

    Outdated files and unused sites stay searchable, so Copilot can answer from content nobody should rely on.

    • SharePoint
    • Copilot
    • Sprawl and lifecycle
    • AI and agent governance
    • Policies and automation

  • Bulk actions from the inventory

    Length: 6 min

    The same change is due on dozens of teams or sites at once, and doing it one workspace at a time takes days.

    • Teams
    • SharePoint
    • Policies and automation

  • Roll out a governance policy change

    Length: 8 min

    Tightening a rule across the tenant is risky when you cannot see which teams it affects or switch it back.

    • Teams
    • Policies and automation

  • Build a governance dashboard

    Length: 7 min

    Leadership, security and service owners each want their own view of the estate, and building every one by hand takes days.

    • Teams
    • SharePoint
    • Power Platform
    • Copilot
    • Reporting and visibility

  • Who has access to what for one user

    Length: 6 min

    When someone leaves or an auditor asks, nobody can say quickly which teams, sites, licences and shared files one person can reach.

    • Microsoft 365
    • Teams
    • SharePoint
    • OneDrive
    • Entra ID
    • Access and sharing
    • Reporting and visibility

  • Who has access to which folder

    Length: 7 min

    Shared folders reach people nobody intended, and auditors want proof of who can open them.

    • SharePoint
    • OneDrive
    • Access and sharing
    • Reporting and visibility

  • Every file and every sharing link

    Length: 8 min

    A sensitive file shared with anyone who has the link can travel anywhere, and nobody owns the fix.

    • SharePoint
    • OneDrive
    • Access and sharing
    • Policies and automation

  • Find and fix oversharing

    Length: 8 min

    Guests and sharing links reach further into your content than anyone intended, and nobody removes the ones that are no longer needed.

    • Teams
    • SharePoint
    • Entra ID
    • Access and sharing
    • Reviews and recertification

  • Apps and flows shared broadly

    Length: 6 min

    Power Apps shared with the whole organization expose their data to people who never needed it.

    • Power Apps
    • Access and sharing

  • Power Apps and flows without owners

    Length: 9 min

    Apps and flows keep running after their makers leave, and nobody is accountable for them.

    • Power Apps
    • Power Automate
    • Sprawl and lifecycle
    • Policies and automation

  • Unused and stopped flows

    Length: 7 min

    Flows that never ran or quietly stopped clutter your environments, and nobody knows whether they still matter.

    • Power Automate
    • Sprawl and lifecycle
    • Policies and automation

  • Entra ID and app registrations under control

    Length: 11 min

    An app that can read every mailbox has no owner, and an expiring secret can stop an integration without warning.

    • Entra ID
    • Exchange
    • Access and sharing
    • Policies and automation

  • Request a governed workspace in Microsoft Teams

    Length: 7 min

    Teams created without rules arrive with a single owner, no naming convention and no label, and fixing them afterwards is slow.

    • Teams
    • Provisioning

  • Approve and provision a governed workspace

    Length: 9 min

    Approving new workspaces over email leaves no record and lets teams go live without the right owners, naming or label.

    • Teams
    • Provisioning

  • Configure a governed provisioning template

    Length: 9 min

    Rules for new workspaces live in documents nobody reads, so every team is set up differently and drifts over time.

    • Teams
    • SharePoint
    • Planner
    • Provisioning
    • Policies and automation

  • Rencore Governance 101: the admin view

    Length: 9 min

    Admins juggle separate admin centers, reports and scripts to see what exists across Microsoft 365, Power Platform and Copilot and keep it in line.

    • Teams
    • SharePoint
    • Exchange
    • Entra ID
    • Power Apps
    • Power Automate
    • Copilot
    • Copilot Studio
    • Reporting and visibility
    • Policies and automation
    • Reviews and recertification
    • Provisioning

  • Rencore Teams App 101

    Length: 8 min

    Owners and employees wait on IT tickets to request workspaces and confirm access, and IT still cannot see what they decided.

    • Teams
    • Provisioning
    • Reviews and recertification

  • Scheduled owner review

    Length: 10 min

    Members and guests drift out of date every week, and nobody checks them unless a review makes them.

    • Teams
    • Reviews and recertification

  • The automation that failed on half its teams

    Length: 8 min

    An automation reports that it ran while it failed on half its teams, and nobody looks until an owner complains.

    • Teams
    • Policies and automation

  • Licences on people who stopped working here

    Length: 8 min

    Licences stay assigned to disabled accounts and keep landing on the invoice every month.

    • Microsoft 365
    • Entra ID
    • Copilot
    • Power BI
    • Licences and costs

  • Give one country its own governance

    Length: 8 min

    One country needs its own admin for its own people and teams, but central IT cannot hand over the whole tenant.

    • Microsoft 365
    • Teams
    • Entra ID
    • Policies and automation
    • Reporting and visibility

  • An agent nobody owns anymore

    Length: 8 min

    A Copilot agent keeps running on its own after its maker leaves, and nobody answers for what it can reach.

    • Copilot Studio
    • AI and agent governance
    • Sprawl and lifecycle

  • Label the sites Copilot should not read freely

    Length: 8 min

    Sites without a sensitivity label slip past your Copilot checks, so Copilot can read content it should not read freely.

    • SharePoint
    • Copilot
    • AI and agent governance
    • Policies and automation

  • A partner guest in the HR analytics workspace

    Length: 8 min

    An external guest in an HR Power BI workspace can still see sensitive reports long after the work ended.

    • Power BI
    • Access and sharing
    • Reviews and recertification
    • Policies and automation

  • The owner who adds a second owner herself

    Length: 8 min

    A team with a single owner is one departure away from having no owner at all.

    • Teams
    • Sprawl and lifecycle

  • A partner in charge of an internal site

    Length: 8 min

    An outside guest owns an internal SharePoint site, so someone outside the company decides who gets in.

    • SharePoint
    • Microsoft 365
    • Entra ID
    • Access and sharing
    • Policies and automation

  • A public agent anyone can talk to

    Length: 7 min

    A Copilot agent published without sign-in lets anyone talk to it, and nobody knows why it is public.

    • Copilot Studio
    • AI and agent governance
    • Access and sharing

  • Keep a workspace with a business justification

    Length: 8 min

    An old workspace survives every cleanup, but nobody recorded why it is still needed when the auditor asks.

    • SharePoint
    • Teams
    • Reviews and recertification
    • Sprawl and lifecycle

  • Abandoned Claude projects, cleaned up

    Length: 7 min

    Claude projects nobody has touched in months keep their files and shared context, and nobody decides whether they can go.

    • Claude Enterprise
    • Sprawl and lifecycle
    • AI and agent governance

  • One outside account in Claude and ChatGPT

    Length: 9 min

    An account that is in Claude and ChatGPT but not in your Entra ID keeps access to company AI work that nobody inside can vouch for.

    • Claude Enterprise
    • ChatGPT Enterprise
    • Entra ID
    • Access and sharing
    • AI and agent governance

  • The agent bill nobody forecast

    Length: 8 min

    Copilot Studio agents bill by consumption, so the spend lands as one invoice nobody forecast and no budget owner hears about an overrun.

    • Copilot Studio
    • Copilot
    • Licences and costs
    • AI and agent governance
    • Policies and automation

  • An agent nobody approved, answering from old files

    Length: 8 min

    Anyone can build a SharePoint agent, so one nobody approved answers from other teams' sites and from sources nobody has updated in a year.

    • SharePoint Agents
    • SharePoint
    • AI and agent governance
    • Access and sharing
    • Policies and automation

  • Copilot seats back from people who stopped using them

    Length: 8 min

    Copilot licences stay on people who still work here but never open Copilot, and every idle seat is billed again each month.

    • Copilot
    • Microsoft 365
    • Entra ID
    • Licences and costs
    • AI and agent governance
    • Policies and automation

  • Business metadata, captured at request

    Length: 8 min

    Once a team exists nobody remembers which cost center pays for it or how sensitive its data is, so chargeback and reviews start from a guess.

    • Teams
    • Provisioning

  • The leaver who owned half the workplace

    Length: 8 min

    When someone leaves, the teams they co-owned, the community only they owned, a mailbox rule and a shared plan stay behind with nobody answering for them.

    • Microsoft 365
    • Entra ID
    • Teams
    • OneDrive
    • Exchange
    • Planner
    • Viva Engage
    • Sprawl and lifecycle
    • Policies and automation

  • Who pays for this site?

    Length: 8 min

    Microsoft 365 knows who owns a site but not which cost center pays for it, so finance has nothing to start a chargeback from.

    • SharePoint
    • Teams
    • Licences and costs
    • Reviews and recertification