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Copilot is only as good as the tenant it reads
Copilot answers from whatever your Microsoft 365 tenant lets it reach. Years of oversharing mean that includes content nobody meant to expose, and Copilot will surface it on request. The same content reaches Claude Enterprise (preview) and ChatGPT Enterprise (coming soon) as soon as someone connects that SharePoint site to a project.
40%
of organizations delayed their Copilot rollout by three months or more over sprawl and oversharing.
Gartner Impact of GenAI in the Digital Workplace Survey, 2024
Lack of visibility into data sharing
You can't control what Copilot accesses if you don't know what's been shared. Rencore flags every Copilot Studio agent referencing a SharePoint site labeled confidential without approval, and every agent accessible by everyone, before it becomes major exposure.
Copilot surfaces outdated or irrelevant data
Copilot doesn't check whether your files are up-to-date or accurate. Rencore detects agents that use outdated SharePoint sites or lists, and undocumented external connections, before stale content turns into a wrong answer.
Uncontrolled Copilot license spend
Without optimizing Microsoft 365 costs , you risk paying for Copilot licenses still assigned to disabled accounts, or unused for 30 days or more. Rencore flags both so reallocation is a policy, not a guess. The same applies to idle Claude Enterprise (preview) seats and token spend, and to ChatGPT Enterprise (coming soon) seats held by people who already have a Copilot license.
Agent sprawl and lack of oversight
Copilot Studio allows rapid agent creation. Without guardrails, this leads to unused agents with no activity in 90 days, agents stuck unpublished for 30 days, and agents with no owner left to answer for them.
Manual governance can’t keep up with AI activity
Copilot generates and consumes content at scale, making manual reviews unmanageable. Rencore continuously checks Copilot and Copilot Studio against 12 purpose-built policies, so violations and cost overruns get flagged automatically, not discovered after the fact.
Get Copilot-ready, and stay ready after rollout
Rencore Governance is the fastest way to get your Microsoft 365 environment ready for Copilot, and it covers every asset Copilot interacts with, from data and licenses to agents and end users. It identifies and ranks the risks, then applies scalable governance across your tenant, both before and after you deploy Copilot.
Rencore helps you:
- Prevent internal oversharing by notifying users of anonymous or excessive content sharing
- Identify stale or irrelevant data to keep Copilot results clean and reliable
- Uncover unused or unassigned Copilot licenses to control spend
- See who uses Claude Enterprise (preview) and ChatGPT Enterprise (coming soon) next to Copilot, joined to the same Entra ID identity
- Monitor and manage Copilot agents to avoid agent sprawl and security risks
- Automate policy enforcement and lifecycle governance across all workloads
Copilot answers only from clean, compliant content
Make sure Copilot only surfaces accurate, relevant, and compliant content. The same clean-up protects every assistant a SharePoint site is connected to, including Claude Enterprise (preview) and ChatGPT Enterprise (coming soon) projects.
- Inventory and classify shared files, sites, and Teams content
- Detect orphaned, duplicate, or outdated documents
- Enforce sharing policies and alert owners of risky access patterns
- Automate cleanup workflows to reduce clutter and lifecycle risks
Outcome: Copilot works only with high-quality, compliant data. No misinformation, no blind spots.
Every agent inventoried, owned, and under control
Keep control as users create and deploy custom AI agents in Copilot Studio.
- Track all Copilot agents across apps, teams, and business units
- Monitor activity, access levels, and usage frequency
- Enforce provisioning and deprovisioning rules
- Govern third-party connectors to avoid compliance breaches
- Inventory Claude Enterprise (preview) projects with their visibility and collaborators, and delete a stale project from Rencore
- See custom GPTs, projects and workspace agents in ChatGPT Enterprise (coming soon), with who each one is shared with and which connectors are wired into it
Outcome: Prevent agent sprawl and maintain oversight over AI activity and data access.
Every Copilot license and AI seat earns its keep
Secure Copilot usage, reduce cost, and simplify offboarding.
- Monitor Copilot license assignments and usage
- Identify inactive or unassigned licenses for redistribution
- Track Claude Enterprise (preview) seats, adoption and token cost per user and department, against the spend limits you set
- Find people who hold both a Copilot license and a ChatGPT Enterprise (coming soon) seat
- Support cost recovery with department-level dashboards
- Automatically revoke access and clean up resources during Microsoft 365 user offboarding
- Flag users disabled in Entra ID who still hold Claude Enterprise access
Outcome: Minimize waste, protect data, and support safe user transitions at scale.
Trusted by security, IT, and platform leaders
Security, IT, and platform leaders use Rencore to see their Microsoft estate, cut cost and risk, and roll out Copilot and agents on a governed foundation.
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With Rencore's scalable automation solutions, organizations can not only meet current challenges but also prepare themselves for future technological advancements.
Case Study
Philipp Widmer Head of Platform Services Universitätsspital Basel -
26% vs 3%
Organizations that govern Microsoft 365 well realize significant Copilot value 26% of the time, versus 3% for those that do not.
Gartner, 2025 Microsoft 365 Copilot Survey -
As we continue to expand our cloud capabilities, the foundation laid by Rencore Governance will undoubtedly play a crucial role in ensuring that each step forward is taken with confidence, security, and compliance in mind.
Case Study
Claude Bisdorff Head of IT Systems Ville de Luxembourg -
116%
ROI from Microsoft 365 Copilot once the program is adopted and governed, in Forrester’s Total Economic Impact study.
Forrester Total Economic Impact -
I currently estimate that we save around €80k per year by freeing up our IT admin team to do the work that counts.
Case Study
Undisclosed Former Lead O365 Competence Center Royal BAM -
71%
of enterprises name security and governance among their top challenges to deploying Microsoft 365 Copilot.
Gartner -
Rencore's centralized governance tool excelled at ensuring secure data in Microsoft 365 and minimizing the risk of unauthorized access.
Case Study
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150,000+
AI agents in use at the average Fortune 500 company by 2028. Agent sprawl is the next sprawl.
Gartner -
With Rencore Governance we are able to reduce manual governance activities, improve our service quality and generate valuable insights across our Microsoft service stack.
Undisclosed Head of AI & Process Automation Wacker Chemie AG
Copilot readiness FAQs
How do I get ready for Microsoft 365 Copilot?
Start with a Copilot readiness assessment by auditing your Microsoft 365 tenant. Copilot draws from every connected data source, so you need to know what content is shared and with whom, whether that content is accurate, secure, and relevant, and whether Copilot licenses are assigned where they will actually be used. Rencore Governance automates this: it shows oversharing, content sprawl, license usage, and agent deployment across the tenant, so you can move forward with your rollout on facts.
What do I need to start using Copilot?
To start using Microsoft 365 Copilot, your organization needs a qualifying Microsoft 365 plan (E3 or E5, plus Copilot licenses), an environment with proper data access and permission structures, and governance policies to manage Copilot behavior and outputs. Microsoft provides the Copilot engine; preparing the tenant is up to you, which is where a readiness assessment and governance automation make the difference. For practical tips on adoption and ROI once you are live, read how to increase productivity with Microsoft Copilot.
Is my Microsoft 365 environment Copilot-ready?
Most likely, not fully. Many organizations share files broadly without oversight, retain outdated or irrelevant content, and lack visibility into Copilot agent usage or license activity. A Copilot-ready tenant is clean, secure, and governed. Rencore Governance assesses your environment and helps you close those gaps before Copilot goes live.
What is a Copilot readiness assessment?
A Copilot readiness assessment is a focused audit of your Microsoft 365 tenant before rolling out Microsoft Copilot and Copilot Studio. It typically covers identifying sensitive or overshared content, checking for stale, duplicate, or orphaned data, reviewing license usage and Copilot assignment, and evaluating your governance policies and lifecycle processes. Rencore runs this assessment automatically, tuned to the Copilot risks that matter in enterprise deployments.
What are the best practices for Microsoft Copilot governance?
Effective Copilot governance starts with strong lifecycle management, access control, and policy automation. It also includes readiness assessments, agent monitoring, and continuous oversight of data usage. For a deeper dive, read our guide on the important governance aspects for Microsoft Copilot.
Does AI readiness cover Claude Enterprise and ChatGPT Enterprise?
Yes, as part of the AI & Agents module, with Microsoft 365 Copilot as the deepest coverage. Claude Enterprise is in preview: Rencore joins every Claude Enterprise user to their Entra ID department and country, inventories projects with their visibility and collaborators, and shows seats, adoption, token cost and spend limits per department. ChatGPT Enterprise is coming soon, with a preview in October: custom GPTs and projects with who they are shared with, the connectors wired into them, and the people who hold both a ChatGPT Enterprise seat and a Copilot license. Both read metadata only, on Enterprise plans.
Can I try Rencore Governance for free?
Yes. Rencore Governance comes with a free 14-day trial: connect your tenant, run the readiness assessment, and see your oversharing, license, and agent findings before you commit. Get started here.