Microsoft Copilot
Prevent data oversharing and data silos with Power BI governance
Once Rencore Governance is connected to your tenant, its policies, dashboards, automations and reports help you prevent data oversharing and data silos. You keep control of your Power BI, with the flexibility and efficiency of one governance approach.
Power BI is easy to use and hard to oversee
Self-service reporting is the strength of Power BI. Without clear ownership and oversight, it is also where oversharing, sprawl and cost creep in.
Who it is shared with
With the ease of creating and sharing reports, it can be challenging to maintain proper security and access control. That can lead to unauthorized access and sharing of sensitive data.
Who owns what
With no clear ownership or oversight, Power BI leads to duplicate reports, inconsistent data and difficulty maintaining a single source of truth.
What it costs
Power BI is a subscription-based service, and costs can quickly escalate as more users and reports are added.
Who has access now
Preventing data oversharing cannot be a one time action. You need to continuously monitor who has access and who is creating, sharing and viewing business intelligence.
What Rencore sees and does in Power BI
Prevent data oversharing
Rencore Governance identifies Power BI dashboards shared with external users and helps keep sensitive information inside the organization.
- A policy that lists Power BI workspaces whose members or viewers include external users
- The number of workspaces found, with its change over three months
Eradicate Power BI sprawl
Rencore Governance helps you manage sprawl and centralizes your data lifecycle management.
- An inventory of workspaces, dashboards, reports, datasets and apps
- The unused artifacts, each count with its three-month growth
Keep control of your Power BI license costs and active usage
Rencore Governance identifies license types and runs them against policies, then makes the necessary adjustments through automations to keep costs down.
- Policies for over licensed and unused licenses
- Automations that adjust licenses
- A report ranking workspaces by activity events
Periodic Power BI access review
Rencore Governance lets you periodically assess and update who has access to Power BI workspaces, dashboards and reports.
- Access reviews on a schedule, not as a one time action
- Reviewers are the owners, with a comment required on completion
- Reviewers get 14 days to finish
Apps, Automation and BI
Power Platform
Inventory Power Platform environments, apps and flows, rank them by risk and cost, and ask owners to act.
View the Power Platform connectorPower Apps
Inventory canvas apps with owner, sharing, connections and premium licence need, then fix ownership and access with policies and reviews.
View the Power Apps connectorPower Automate
Inventory Power Automate flows with owners, state, runs and connections, and run policies over stopped, unused and premium flows.
View the Power Automate connectorFabric
Inventory Fabric and Power BI workspaces, datasets, dataflows, pipelines and capacities, and find the unused and externally shared ones.
View the Fabric connectorPower BI governance questions, answered
How does Rencore find Power BI content shared with external users?
Rencore Governance identifies Power BI dashboards shared with external users. A policy also lists the workspaces whose members or viewers include external users, so you can keep sensitive information inside the organization.
What does Rencore inventory in Power BI?
Rencore Governance inventories Power BI workspaces, dashboards, reports, datasets and apps, and shows the unused artifacts with their growth over three months. It gives you one place to manage sprawl and the data lifecycle.
Can Rencore help reduce Power BI license costs?
Yes, Rencore Governance identifies license types and runs them against policies such as over licensed and unused licenses. Automations then make the necessary adjustments to keep costs down.
How does Rencore help with duplicate reports and inconsistent data?
It gives Power BI the ownership and oversight that self-service reporting lacks. With an inventory of what exists and who it belongs to, you can manage sprawl and keep a single source of truth.
How often should Power BI access be reviewed?
Continuously, because preventing oversharing is not a one time action. Rencore Governance runs periodic access reviews of Power BI workspaces, dashboards and reports, with the owners as reviewers by default.