Fix SharePoint and OneDrive Governance Gaps
Streamline SharePoint and OneDrive governance with automation built for Microsoft 365. Rencore Governance continuously discovers and monitors sites, users, and files to give you full control over access, lifecycle, and storage. It keeps your environment clean and secure and makes you ready for AI so that Copilot and other agents only use content you actually trust.
Where SharePoint and OneDrive go out of control
Access and compliance risks
Oversharing, misconfigured permissions, and missing sensitivity labels expose sensitive data. This raises the risk of violations under GDPR, NIS2, DORA, and the EU AI Act, and gives AI tools like Copilot access to content that was never intended for them.
Cloud sprawl and lifecycle issues
Inactive sites, orphaned files, and duplicate content drive up storage costs and reduce findability. Without automated lifecycle control, SharePoint and OneDrive content grows out of control and becomes harder to manage.
Misinformation from outdated content
Copilot and other AI agents retrieve what they can access, regardless of accuracy. If old or inaccurate files are still available, they quickly lead to misinformation, poor decisions, and a lack of trust in AI results.
Limited auditability and oversight
Monitoring access and tracking changes across SharePoint and OneDrive is difficult with native tools. This limits visibility, slows down audits, increases manual effort, and weakens your overall governance posture.
Take control with Rencore's SharePoint and OneDrive governance tools
Go beyond surface-level visibility. Rencore delivers deep, actionable insight and automation to govern your Microsoft SharePoint and OneDrive environments holistically.
Declutter your SharePoint and OneDrive
SharePoint sites and OneDrive accounts tend to accumulate outdated, orphaned, or duplicate content. Rencore automatically flags and remediates these issues to:
- Reduce storage costs
- Improve search relevance
- Maintain data accuracy
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Control file access and sharing
Fix incorrect permission settings and eliminate overexposure risks. Rencore enables secure collaboration and strengthens OneDrive and SharePoint security by:
- Identifying blanket access and sharing misconfigurations
- Validating sensitivity labels and external sharing compliance
- Remediating violations before they become security incidents
Understand file usage on a user and services level
Knowing how and where your files are used is critical for effective governance. Rencore analyzes usage data across SharePoint and connected apps to:
- Identify active vs. inactive content
- Show which users and tools are accessing which files
- Guide decisions around cleanup and policy enforcement
Gain visibility into where company information lives
Files created in apps like OneNote, Whiteboard, and Stream often go unmanaged within SharePoint. Rencore provides a unified view across services to:
- Surface hidden or overlooked content
- Map file locations across Microsoft 365
- Ensure no critical data is left ungoverned
Frequently Asked Questions
What is SharePoint governance and why does it matter?
SharePoint governance is the set of policies, roles, and tools that ensure your SharePoint environment is secure, compliant, and well-structured. A clear governance strategy helps reduce risk, control access, and improve collaboration outcomes.
What are the risks of poor SharePoint governance?
Without proper governance, SharePoint environments quickly become disorganized and difficult to manage. Risks include data breaches from oversharing, compliance violations, misinformation from outdated content, and uncontrolled cloud and site sprawl. These issues drive up costs, reduce operational efficiency, and make your environment unfit for tools like Copilot and other AI solutions.
Why do most SharePoint governance plans fail?
Many governance initiatives fail due to poor execution, lack of ownership, or unclear policies. Even well-defined strategies can fall apart without the right tools to enforce them. Explore why governance fails and how to avoid it.
What are SharePoint governance best practices?
SharePoint governance best practices include setting clear ownership, defining lifecycle policies, automating compliance checks, and maintaining visibility across your environment. Get the full whitepaper on SharePoint governance best practices.
How does Rencore help with SharePoint governance?
Rencore provides automation, visibility, and enforcement to make Office 365 governance work at scale. It continuously monitors your SharePoint and OneDrive environment and applies policies for access, lifecycle, and security.