Microsoft Copilot
Master Microsoft Teams governance with effortless control
Rencore gives IT teams full visibility, control and automation for Microsoft Teams, so you can simplify and scale governance across the entire Microsoft cloud environment.
Is Microsoft Teams governance a growing headache?
Teams spreads quickly, and the questions pile up with it: how many exist, who owns them, who can get in, and who cleans up.
Teams sprawl and lifecycle chaos
Without governance, Teams workspaces multiply uncontrollably. Abandoned, inactive and duplicated teams clutter your tenant and increase risk.
Uncontrolled guest access
External collaboration is essential, but unmanaged guest access creates security gaps and compliance risks.
Compliance risks and visibility gaps
Audits, internal policies and external regulations demand transparency, but Microsoft's native tools often leave blind spots.
Manual, unmanaged enforcement
Relying on spreadsheets and ad-hoc reviews is slow, error-prone and does not scale with a growing environment. Rules applied during provisioning keep permission levels, naming conventions and lifecycle processes in place before sprawl can happen.
What Rencore sees and does in Microsoft Teams
Automate Teams lifecycles from creation to retirement
Stop Teams sprawl before it starts. Rencore automates the entire lifecycle of your Microsoft Teams.
- Automatically detect and clean up abandoned or inactive Teams
- Apply lifecycle policies consistently across your tenant
- Maintain a clutter-free, compliant environment
Control guest access effectively
Maintain control over external collaboration within Microsoft Teams and mitigate potential security and compliance risks.
- Monitor guest activity and external sharing
- Automatically flag and restrict risky guest access
- Ensure sensitive data stays protected
Gain centralized visibility of your Teams
See your Microsoft Teams environment and its governance status in one overview. See everything, act fast.
- Centralized view of Teams usage, ownership and lifecycle status
- Identify governance risks instantly
- Support reporting for audits and compliance
Implement automated policy enforcement
Automate the enforcement of your Microsoft Teams governance policies, reducing manual effort and ensuring consistent compliance.
- Configure rules to control who can create teams, when and how
- Trigger alerts, workflows or cleanups automatically
- Use built-in Microsoft Teams policy templates or create custom policies
Digital Workplace
Microsoft 365
One inventory of users, groups, apps and every governed object across Microsoft 365, with policies for ownership, lifecycle, cost and compliance.
View the Microsoft 365 connectorSharePoint
Discover and monitor SharePoint sites, users and files, with policies and automation for access, lifecycle and storage.
View the SharePoint connector
OneDrive
Inventory every OneDrive with its owner, quota and sharing, and find external sharing, leavers' drives and full drives by policy.
View the OneDrive connectorExchange
Inventory Exchange user and shared mailboxes, relate them to Entra ID users, and flag inactive, over-quota and exposed ones with policies.
View the Exchange connector
Planner
Inventory Planner plans and tasks with their owners, members and groups, related to Entra ID users, and provision Planner boards from templates.
View the Planner connectorViva Engage
Inventory Viva Engage communities with owners, members and activity, joined to their Microsoft 365 group and SharePoint site.
View the Viva Engage connector
Entra ID
Discover app registrations, catch expiring secrets and certificates, and see which unowned apps hold SharePoint or Graph permissions.
View the Entra ID connectorFrequently asked questions
What is Microsoft Teams governance?
Microsoft Teams governance is the set of policies, processes and tools that manage how Teams are created, used, secured and retired in an organization. Effective governance ensures a productive, secure and organized collaboration environment.
For an overview of best practices, see our definitive list or download the free whitepaper.
How do I enforce governance in Microsoft Teams?
You enforce it by defining clear policies, automating them with a tool like Rencore, training users and monitoring the Teams environment regularly for compliance.
That covers how users create teams, access controls, the use of third-party apps, the responsibilities of team owners, naming conventions, data retention and more. Consider also how to strengthen both collaboration and security with your overall governance strategy.
Does Microsoft Teams have built-in governance?
Yes, but only in part: Microsoft Teams offers guest access controls and basic lifecycle management options.
For comprehensive and automated governance, organizations often need a dedicated tool like Rencore to handle scale and complexity and to build a strong Microsoft 365 governance strategy.
Can I automate Teams lifecycle management?
Yes, with Teams governance software like Rencore you can automate team creation workflows, inactivity detection, archiving and deletion.
This significantly reduces manual effort and keeps Teams governance and Microsoft Teams management consistent.
Is Rencore compliant with data protection laws?
Yes, Rencore is committed to data security and compliance with data protection laws such as GDPR.
The platform is designed to help organizations maintain compliance within their Microsoft 365 environment, including Microsoft Teams.