The best AvePoint alternative for Microsoft 365 governance in 2025

We compared 4 leading platforms commonly evaluated for Microsoft 365 or AI-related governance, security, or cost control. While many focus on backup, licensing, or infrastructure protection, only a few provide true policy-based governance. If you're managing Copilot, Power Platform, or Microsoft 365 at scale, Rencore gives you the targeted control that AvePoint and others lack

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AvePoint
Rencore
Orchestry
Salesforce Backup
Microsoft 365 governance
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Copilot & agent visibility
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Governance automation
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Policy enforcement
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Backup and recovery
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Best suited for
Buyers looking for bundled governance and backup
Microsoft-first enterprises with complex collaboration and AI environments
Teams standardizing workspace creation
Salesforce CRM teams
Limitations
Multiple modules with separate UIs, lacks Copilot/AI governance, slow setup
Focused solely on governance (no backup or archiving included)
Template-based provisioning, no policy automation or audit reporting
CRM-focused, does not support Microsoft 365 or policy enforcement
Pricing model
Bundled licensing, often unclear
Transparent, modular plans
Flat-rate model
Per-license pricing

AvePoint: Broad suite, fragmented experience

AvePoint offers a range of products like Cloud Governance, Policies & Insights, MyHub, and Cense. These tools cover provisioning workflows, workspace visibility, and license optimization. For organizations in highly regulated industries or those looking to bundle governance with backup and records management, AvePoint can be a suitable fit.

 

The AvePoint software touches many parts of the Microsoft ecosystem - including Microsoft Office, SharePoint, and Teams - but its coverage often relies on multiple separate tools and lacks deep integration across services. For Microsoft-first teams adopting Copilot, Power Platform, or working across multiple tenants, it therefore may fall short.

 

Here’s why organizations often search for an AvePoint alternative:

 

  • Policy remediation is manual and reactive
  • No native support for Copilot or AI agent governance
  • Requires multiple disconnected tools to cover M365
  • AvePoint pricing is bundled and lacks transparency
  • Setup and configuration can be complex and slow
According to AvePoint reviews on G2, users frequently point to a steep learning curve, complex setup, and an outdated UI as barriers to adoption. If you're looking for faster time-to-value, automated policy enforcement, or built-in AI governance, a platform like Rencore might be the better choice.

Rencore: One platform for modern Misrosoft and AI governance

Rencore Governance provides a unified platform for Microsoft 365, Power Platform, and Copilot governance. Designed for enterprises that need more than basic provisioning, Rencore gives IT and compliance teams full control over services, content, user behavior, and data management across Microsoft environments. Unlike AvePoint, Rencore offers automation-first functionality and focuses entirely on governance, without bundling backup or licensing features you may not need.

 

Where Rencore leads:

 

  • Monitor and govern Teams, SharePoint, OneDrive, Power BI, Entra ID, and Copilot agents from a single interface
  • Gain Copilot agent visibility and enforce AI-specific policies
  • Automate cleanups, access reviews, and lifecycle workflows
  • Identify unused licenses and reduce costs by flagging inactive Copilot or Power Platform users
  • Enable delegated remediation to reduce bottlenecks
  • Choose transparent, modular pricing with no bundled extras

If you’re looking for an AvePoint alternative that’s built for modern Microsoft-first environments, Rencore delivers a governance-first solution that helps you stay compliant, reduce risk, and optimize spend. All from a single, scalable platform.

Customers feedback

Users value this balance of simplicity and power. One G2 reviewer noted “many out-of-the-box available features and views to easily and quickly start with, on the other hand very customizable to fit unique requirements.”

Why Rencore is your best AvePoint alternative

If your organization relies on Microsoft 365, Power Platform, or Copilot, Rencore provides the clarity, control, and automation that AvePoint cannot deliver within a single product. Rencore is trusted by IT and compliance teams across industries and is built to help organizations scale governance without complexity.

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Full control across your Microsoft ecosystem

Rencore gives IT and compliance teams one place to manage Teams, SharePoint, OneDrive, Entra ID, Power BI, Power Platform, and Copilot agents. Whether you're cleaning up stale workspaces, reviewing guest access, or tracking prompt usage in Copilot, everything is centralized and connected.

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Governance automation that adapts to you

Rencore gives IT and compliance teams one place to manage Teams, SharePoint, OneDrive, Entra ID, Power BI, Power Platform, and Copilot agents. Whether you're cleaning up stale workspaces, reviewing guest access, or tracking prompt usage in Copilot, everything is centralized and connected.

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AI oversight and license optimization

Native Copilot governance gives you visibility into agent behavior, prompt risks, and usage trends. You can also detect unused or underutilized licenses, such as inactive Copilot seats, so you can reduce unnecessary spend and prove ROI.

 
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Compliance and security by design

Rencore helps you stay compliant with internal policies and external regulations, including GDPR, ISO 27001, and NIS2. The platform is developed and hosted in the European Union, giving you peace of mind when it comes to data residency, supply chain integrity, and regulatory alignment. With audit-ready reporting, access reviews, and usage insights built in, your team can proactively manage risks and demonstrate control without relying on manual checks or spreadsheets.

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Data exposure and misleading outputs

The software is fast to implement and easy to scale, thanks to its user friendly interface and intuitive setup. Many teams see value within days of onboarding, not months. Our dedicated support team works closely with you throughout your trial and rollout to make sure you're set up for long-term success. As one user on G2 put it: "Simple to use, easy to deploy with valuable outcomes for larger environments."
If you're searching for a governance solution that's focused, scalable, and built for Microsoft-first environments, Rencore is your best choice for 2025. Discover all features and see how Rencore helps you govern smarter, faster, and more securely.

Ready to simplify Microsoft 365 governance?

Rencore gives you a faster path to automation, risk reduction, and compliance. Make the switch from AvePoint and start seeing results within weeks, not months.

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Frequently Asked Questions

Can I migrate from AvePoint to Rencore easily?

Yes. Rencore offers guided onboarding, reusable templates, and enterprise support to help you transfer policies and insights without disruption. Our governance-first architecture allows you to avoid unnecessary tools and start cleanly.

How long does it take to get started with Rencore?

Many customers see value within the first few days. Rencore provides ready-to-use policy templates, fast onboarding support, and no complex setup across separate modules. Whether you're starting fresh or replacing another tool, Rencore delivers value faster than AvePoint and many alternatives.

 What does Rencore offer that AvePoint doesn’t? 

Rencore provides a single platform with built-in AI and Copilot governance, advanced policy automation, and delegated compliance workflows. Traditional AvePoint governance models rely on multiple products to deliver similar coverage and do not yet offer complete support for AI agent oversight.

What are the benefits of using a European-built governance platform like Rencore?

Rencore is developed and hosted in the EU, making it a strong fit for organizations with strict data residency, procurement, or regulatory requirements. Unlike vendors such as AvePoint and others that are US-based or use offshore development, Rencore helps reduce supply chain risk and supports easier compliance with frameworks like GDPR and NIS2. For European enterprises and public institutions, this can be a decisive factor when choosing a governance platform.

 Do I need a separate tool for backup or archiving? 

Rencore focuses purely on governance, which allows us to deliver deep visibility, automation, and policy control without added complexity. For backup and recovery, we partner with Keepit—one of the most trusted and cost-effective cloud backup providers. Together, Rencore and Keepit offer a fully governed and secure Microsoft 365 environment: Keepit protects your data, while Rencore ensures it’s properly governed, compliant, and under control.

How is Rencore priced?

With Rencore, you only pay for what you need. Our modular pricing model gives you clarity and flexibility, without bundling in backup or archiving services you may not use. See all Rencore pricing tiers.

Can Rencore help me reduce license costs?

Yes. Rencore tracks license usage across Microsoft 365, including Power Platform and Copilot. You can identify underused or inactive licenses and automate clean-up or reallocation workflows. This makes it easy to reduce unnecessary spend and demonstrate governance ROI.