Declutter Microsoft 365

Stay productive and secure by removing clutter from your Microsoft 365 environment. Rencore Governance helps you identify orphaned resources, manage cloud sprawl, and restore accountability across Microsoft Teams, SharePoint, OneDrive, Entra ID, Exchange, Viva Engage, and Power Platform.

Instantly assess your tenant with the declutter dashboard overview
Remove unused resources and regain control over your environment
Assign ownership and enforce lifecycle policies across services
Get started quickly with pre-built polices and flexible automation

Orphaned Resources

Business users create Teams, SharePoint sites, agents and other resources to get business done, but when projects end or users leave, these resources often remain untouched. This clutter slows down productivity and increases security risks.

Cloud Sprawl

Without governance, your Microsoft 365 environment can grow unpredictably. Teams with hundreds of channels, sites with excessive storage, and unused apps can push your tenant toward capacity limits faster than expected.

Accountability Gaps

Resources without clear ownership, like unowned Teams, SharePoint sites, agents or disabled user accounts, make it difficult to communicate, assess value, or take action. This leads to inefficiencies and potential compliance issues.

Disconnected Services

Exchange mailboxes, Viva Engage communities, and Power Platform environments can persist long after their owners leave or projects end. Without visibility, these services contribute to clutter and risk.

Identify and remove orphaned resources

Identify and remove orphaned resources:

Use pre-built policies to detect inactive Teams, SharePoint sites, OneDrive folders, and Exchange mailboxes
Automatically flag resources without recent activity or ownership
Set up workflows to archive or delete unused items
Control cloud sprawl before it impacts productivity

Accountability

Make sure Copilot only surfaces accurate, relevant, and compliant content.

Locate disabled or inactive owner accounts
Detect orphaned, duplicate, or outdated documents
Reassign ownership for Teams, SharePoint sites, and Viva Engage communities
Automate lifecycle policies to ensure resources are reviewed or retired

Declutter connected services

Declutter connected services:

Identify unused Exchange mailboxes and Power Platform environments
Set alerts for excessive storage or unused apps across SharePoint and OneDrive
Govern workflows, apps, workspaces and agents with low engagement or no ownership
Ensure connected services align with your governance policies