When it comes to the instantaneous impacts of Microsoft 365 governance, nothing tops optimizing licensing and storage costs. Address unnecessary platform costs as part of your overall governance approach for Microsoft Teams, SharePoint, OneDrive, Copilot, Entra ID, and Power Platform.
- Identify unused licenses and inactive accounts
- Monitor storage thresholds and prevent overages
- Track premium service usage across Power Platform and Copilot
- Avoid unexpected costs from archived OneDrive accounts
Unused licenses
As adoption grows, keeping track of user licenses becomes harder. Disabled accounts tied to active licenses can quietly inflate costs.
Storage limits
When OneDrive or SharePoint hits 90% capacity, your subscription may auto-scale increasing costs. Acting on alerts early helps avoid unnecessary charges.
Premium licenses
Power Platform services evolve quickly. New Flows, Apps, and APIs may require premium connectors, adding unexpected costs if left unchecked.
Agent consumption charges
While Copilot Chat is free, Copilot Studio and other agents vary between pay-as-you-go or package-based charges.
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Unused Licenses
Locating unused licenses and rectifying disabled accounts attached to licenses helps you control excess licensing costs:
- Detect inactive or disabled users
- Reclaim unused licenses
- Plan license allocation with clarity
Storage Limits
Knowing your capacity thresholds means you can save on storage costs by addressing your 90% capacity alerts straight away:
- Monitor capacity thresholds
- Receive alerts before auto-scaling
- Reduce data volumes with cleanup insights
Premium & PAYGO Licenses
Gain visibility and remediate costly Copilot Chat consumption, Power Platform premium licenses and more for accurate cost planning:
- Identify premium Power Platform connectors
- Monitor Copilot agent consumption
- Forecast additional costs
Governance Beyond Cost
Reducing cost is a great place to start you governance journey, but doesn't end here. Use Rencore Governance to:
- Stay compliant with international data protection standards (GDPR, EU AI Act, HIPPAA internal guidelines)
- Monitor AI usage and platform growth
- Automate data discovery, reporting, and policy remediation
Software built in Germany
Built to the highest engineering standards and loved by Microsoft 365 admins, enterprise architects, and IT security professionals across the globe.
Secure Microsoft Azure hosting
Rencore Governance runs in Microsoft Azure, meeting international security requirements and certifications (Azure CIS, PCI DSS, SOC TSP, ISO 27001).
Certified to the highest standards
Our platform is fully SOC 2 Type 2 accredited and GDPR-compliant to help you meet internal and external audit requirements with confidence.