Microsoft Power BI governance: A comprehensive guide

3 min read
Header_blogpost_Microsoft Power BI governance
3 min read

The powerful business intelligence (BI) and data visualization tool Microsoft Power BI has transformed how organizations handle data. But with great power comes great responsibility. As businesses increasingly rely on Power BI to maintain critical reporting dashboards, the need for effective governance is crucial. 

In this blog we’ll explore Power BI’s capabilities and discover how robust governance can empower your organization to stay ahead in this competitive landscape. 

What is Power BI? 

Power BI is Microsoft’s powerful business intelligence and data visualization tool. Part of the comprehensive Microsoft Power Platform suite, it enables you to: 

  • Consolidate the full spectrum of your data from multiple sources  
  • Turn your data into stunning and accessible interactive reports/dashboards 
  • Make informed decisions without getting bogged down by technical complexities. 

All of this happens in a secure, well-governed environment where data integrity and compliance are top priorities. 
Simply put, Power BI enables your business to make data-driven decisions by visualizing trends, patterns, and key metrics in an easily digestible format. 

Why should you choose Power BI? 

There are many reasons why Power BI is the business intelligence tool you need (and not just because it’s Microsoft!). Take a look: 

Flexibility and customization 

Power BI offers remarkable flexibility and customization options. You can tailor their dashboards to meet your own specific business needs, taking advantage of a wide range of filters, custom visuals, and personalized reports to interpret your data. This adaptability is key to making the platform suitable for various industries and use cases that want to make data-driven decisions. 


Accessibility key in the current digital landscape. Fortunately, one of Power BI’s standout features is its user-friendly interface. Designed with business and non-technical users in mind, it requires minimal technical knowledge to operate. The drag-and-drop functionality, intuitive design, and robust support resources make it accessible for everyone in your organization — regardless of their level of technical expertise. It also simplifies complex data processes, enabling you to perform advanced analytics with minimal coding or programming skills. 

Compelling visualization capabilities 

Power BI excels in its visualization capabilities. Users can choose from a vast array of visualization types, including bar charts, line graphs, scatter plots, and geographical maps. These visuals are interactive and can be customized to highlight specific data points, making it easier to uncover insights and tell compelling data stories to fuel future strategies. 

Integration abilities with other tools 

Tools that don’t talk or work well together undermine productivity and, ultimately, revenue. Like the rest of Power Platform’s applications, Power BI integrates seamlessly with other Microsoft products such as Excel, Azure, and SQL Server — as well as many third–party applications. This interoperability ensures that your business can leverage existing tools and data sources to maximize BI efforts. 

Power BI can be utilized across various industries, from IT to retail to healthcare to financial services and more: 


Imagine the day-to-day of a global retail chain. C-suite executives and senior managers monitoring sales performance across different regions and stores, inventory levels, customer demographics, and more. Every decision made is key to hitting revenue targets. Stakeholders need to see a full picture of all interactions and transactions, so that relevant action can be taken. 
By implementing Power BI, a global retailer can aggregate sales data from stores across the globe, track inventory in real-time, and analyze customer purchasing patterns. Interactive dashboards provide store managers and executives with decisive insights into best-selling products, seasonal trends, and regional performance. 
All of this enables the company to improve inventory management, optimize stock levels, tailor marketing strategies to enhance customer satisfaction, and boost revenue. 


Power BI can be used by healthcare administrators to integrate data from electronic health records, patient satisfaction surveys, and resource management systems. Customized dashboards allow healthcare administrators to monitor patient outcomes, analyze treatment effectiveness, and allocate resources more effectively. 
The impact of integration can be evaluated through better patient care, reduced operational costs, and maintaining compliance with regulatory standards. 

Financial services 

In the world of finance, data is its own currency. From market trend analysis, risk assessments, managing sensitive information, and more, financial firms can often be overwhelmed by data. Being able to access and evaluate multiple data points quickly is key to forecasting financial outcomes that optimize long-term strategies. 
Financial firms can integrate Power BI to consolidate data from multiple financial sources, create detailed visualizations of market trends, and perform advanced risk assessments. The interactive reports can also be a solid foundation for financial advisors and analysts to make informed investment decisions that drive portfolio performance. 
By improving its investment strategies and providing clients with more insightful financial advice, the firm can also enhance its reputation as a data-driven financial services provider.

Power BI migration to Microsoft Fabric: What’s going to change? 

Microsoft's launch of Fabric can bring significant enhancements to Power BI. This migration aims to provide real-time insights and more robust analytical capabilities. 
Here are some likely changes: 

  • Real-time insights with AI: Fabric could enhance Power BI’s ability to process and analyze data in real time using advanced AI technologies. This allows users to gain faster and more accurate insights from their data. 

  • Microsoft Copilot integration: The potential integration of Copilot in Power BI through Fabric could introduce AI-driven features that assist users in report creation and data analysis. Think along the lines of generating suggestions, automating tasks, and providing even deeper insights with minimal user input. 

  • User impact: As the migration from Power BI to Fabric seems inevitable, users may need to adapt to new functionalities and interfaces. Organizations will need to prepare for this transition by training users and updating governance policies to leverage the new capabilities effectively.  


Power BI Governance (in closed preview) with Rencore 

Effective governance is crucial for maximizing the benefits of Power BI while ensuring data security and compliance.

Power BI_governance screen preview (4)

Here’s how Rencore Governance can help you: 

Prevent data oversharing 

Rencore Governance helps prevent data oversharing by running and resolving policies that keep Power BI workspaces, dashboards, reports, and external collaboration compliant. It automates the detection of potential oversharing incidents and provides actionable insights to mitigate risks. This keeps sensitive information within the boundaries of your organization. 

Control sprawl 

As organizations expand their use of Power BI, it is common to experience sprawl, where numerous dashboards and reports proliferate without proper oversight. This can be infuriating, and lead to difficulty in maintaining a single source of truth. Rencore Governance assists in identifying and managing this sprawl by cataloging existing assets, eliminating redundancies, and maintaining an organized BI environment. That way, you and your teams can keep an eye on the things that matter. 

License cost and usage monitoring 

Rencore Governance offers tools to monitor license costs and usage patterns. By analyzing how licenses are utilized, your organization can optimize Power BI investments, ensuring that resources are allocated efficiently and cost-effectively. This stops costs from escalating quickly and helps you make swift adjustments, ensuring your budget is ring-fenced.  

Periodic access review 

Regular access reviews are essential for maintaining security and compliance. Rencore Governance automates the process of reviewing user access to Power BI resources. Such governance practices keep permissions up-to-date and aligned with your current business requirements. 

Power BI dashboard 

Rencore Governance provides a dedicated Power BI dashboard that gives administrators a comprehensive overview of their BI environment. This dashboard includes key metrics on data usage, security, compliance, and performance, enabling proactive management and continuous improvement. Please reach out for more information on how you can use Rencore Governance to govern Power BI. 

It’s time to govern your data 

Microsoft Power BI is an indispensable tool for businesses looking to harness the power of their data. With the Business Intelligence Software market volume estimated to reach $34.16bn by 2028, your organization needs to stay ahead of the competition by investing in a BI tool that is accessible for all and meets your requirements. 
Looking to utilize the benefits of Power BI into your organization? Rencore Governance can ensure you maximize the value and security of your Power BI investments. 
We encourage you to download our free whitepaper on Microsoft Power Platform governance best practices to get you started with identifying the pain points IT administrators face with rapid Power Platform adoption and subsequently build a robust governance strategy.   

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